§ 8-3.202. General Responsibilities and Duties of the Purchasing Manager.

The position of Purchasing Manager is established by the Personnel Rules. The Purchasing Manager shall be appointed in accordance with the Personnel Rules and shall have the following responsibilities and duties:

(a)

Subject to the provisions of this article, shall be responsible to the Finance Director for contracting for and purchasing supplies, equipment, materials and contractual services, except professional services, required by all City departments and for the administration of the rules established by this chapter or by the City Charter not applicable to public work projects.

(b)

Encourage bulk and seasonal buying and prevent to the extent possible the subdivision of contracts and purchases to avoid the requirements of this chapter.

(c)

Be responsible for assuring written specifications for supplies, materials, equipment and contractual services as may be needed to conform to good and accepted purchasing practices and to the provisions of this article.

(d)

Prepare and maintain vendors' and contractors' files of persons, firms and corporations dealing in supplies, materials, equipment or services used by the City.

(e)

Strive to obtain all federal and other tax exemptions to which the City is entitled.

(f)

Require that all supplies, materials, equipment or services purchased by the City be inspected by the respective receiving departments and that the procurement complies with the specifications.

(g)

Make such recommendations as may be necessary to implement the rules and regulations of the central purchasing system.

(h)

With the approval of the Council, join with the State of California and other units of government in cooperative purchasing plans when the best interest of the City would be served thereby.

(i)

Adhere to formal bidding requirements in accordance with this article.

(j)

Ensure that purchases which can or should, in the best interest of the City, be made by a single contract shall not be divided or segmented into more than one (1) contract in order to defeat the dollar limit authority provided in this chapter.

(Ord. 3253-C.S., § 1, amended by Ord. 3415-C.S., § 1, effective 7-27-06)